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User Management

Refer to the sections below to manage user container groups and License Management groups.

Containers & Groups

The user containers are scanned by AvePoint Online Services Auto Discovery and contain the Microsoft 365 users of your organization. On the Containers & groups page, you can select how to manage and view license information in AvePoint Cense.

If Container is selected, users can view license reports, manage licenses with the User container filter, and manage the license budget for each user container. Or users can select Container group to manage licenses efficiently by including multiple user containers to a user container group. Based on different permissions, users can view license cost and license budget reports, view license reports, and manage licenses. Follow the instructions in the sections below to manage user container groups.

Create a User Container Group

To create a user container group, complete the following steps:

  1. In User management > Containers & Groups, click Create a group.

  2. On the Create a group page, enter a group name and select the user containers to be included in this group.

    When all containers are selected to be added in the container group, the Include newly created container checkbox appears. If selected, all newly created containers will be automatically added to this container group.

  3. Click Save to save the group.

Edit a User Container Group

To edit a user container group, complete the following steps:

  1. In User management > Containers & Groups, click the group name to edit.

  2. On the Edit the group page, you can change the group name and user containers to be included in this group.

    If this container group includes all containers, you can select the Include newly created container checkbox to configure that all newly created containers will be automatically added to this container group.

  3. Click Save to save the changes.

Delete User Container Groups

To delete user container groups, complete the following steps:

  1. In User management > Containers & Groups, select one or multiple groups and click Delete.

  2. A pop-up window appears asking for your confirmation.

  3. Click Delete to confirm.

Permissions

Permission groups include people in your organization that are responsible for Microsoft 365 user license management. There are two types of groups in AvePoint Cense:

- Application administrators (built-in) group: The application administrators configured in AvePoint Online Services are in this group by default. Users in this group have full control permission and can use all functionalities. Except for group members, no other settings for this group can be edited. - Groups created in AvePoint Cense: The application administrators can create groups in AvePoint Cense by clicking **Create a group** in **User management** > **Permissions**. When creating a new group, the administrators can: - Edit group information, including group name, description, and adding users to this group. - Assign user containers to this group to manage. - Grant permissions to users in this group. - Overview of the group and save. - The group members can use AvePoint Cense to view license cost and license budget reports, view license reports, and manage licenses based on the permissions granted to them.

Application administrators can grant the following permissions to License Management groups:

- View and export reports: - **Access user** **license report** - **Export user license report** - **Access** **group** **license report** - **Export group license report** - **View license unit cost report** - **View license budget report** - Manage user licenses: - **Change and unassign licenses** - **Manage group licenses**