Search
The Search page is to search for Google Drive folders and files that are managed by Information management, and you can take certain actions on the search results.
*Note: Though Google Drive allows up to 5 labels (classifications) per file, Information management will only synchronize one classification per file.
- If any classification has an associated rule, that specific classification will be synchronized.
- If multiple classifications have associated rules, among those classifications, the most recently created classification will be synchronized.
- If no classifications have rules associated, the most recently created classification will be synchronized.
- On the Search page, the following actions are available:
- [Search for Objects](#missing-link)
- [Manage Search Results](#missing-link)
Search for Objects
There are two modes to search for files:
- Simple search – In a simple search, you can only use **Name** and **Unique ID** to search for files. Enter a value in the text box and press Enter. Search results are displayed.
- Advanced search – If you want to set multiple search criteria, click the **Advanced** icon to open the Advanced search mode.
1. Configure the criterion and you can click the Add () icon to add more criteria. You can add up to 10 search criteria.
2. Select **AND** or **OR** to define the logical relationship among these search criteria.
3. Click **Search**. Search results are displayed.
Information management supports using the wildcard * to search for objects. If the wildcard * is detected in your search conditions, the system will start an Offline search job to execute the search offline. You need to save your search conditions as a profile so that you can come back to view the search results once the Offline search job completes.
You can click Columns to have the desired columns displayed in the table.
You can find the Sort icon next to the column if the column supports sorting values.
You can save your search criteria as a profile so that you do not need to reset your search criteria each time. From the profile dropdown list, you can perform the following operations to manage a profile:
- **Save** – Select this option to save your changes to the currently selected profile.
- **Save** **as** – Select this option and then enter a name to save the currently selected profile as a new one.
- **Set as default** – Select this option to set the currently selected profile as the default one every time you open the page.
- **Delete** – Select this option to delete the currently selected profile.
Manage Search Results
After searching, you can manage the search results. Select one or more search results, and then the available actions will appear. Select an action to process the selected search results.
If you want to process all search results at one time, instead of scrolling through pages, you can click Select all search results below the table, and then click an action to bulk process the records. A Bulk action job will start.
The following actions are available on search results:
- View details – To view details of an object, click the name to open the **View details** panel.
- Reclassify objects – To reclassify objects using a new classification, select the objects, and then click **Reclassify** above the table. In the **Reclassify** window, select a classification from the tree, enter a **Comment** if needed, and then click **Save** to save the configuration.
- In Google Drive, each file can be assigned up to 5 labels (classifications). If you select a folder of Google Drive, after selecting a new classification and clicking **Save**, a window will pop up, where you can choose whether to **Replace the existing** **classification** **if an item has already been classified**. This option will only replace the displayed classification with the newly configured one, while keeping any other classifications already applied to the file unchanged.
