#Power User

The user who signs up for AvePoint Online Services (the Tenant Owner of AvePoint Online Services) is the first power user of Classic DocAve Backup. The Tenant Owner can invite new power users to collaborate. Power users can use the following two views to manage Classic DocAve Backup users and permissions:

• User-based View – In this view, Classic DocAve Backup users are grouped by user type. You can view permissions of a selected user, as well as change permissions of a standard user or AvePoint Support.

• Object-based View – This view displays all managed site collections/mailboxes and plans/profiles in respective tabs. The users who have the permissions to each managed site collection/mailbox/plan/profile are listed under the corresponding tabs.

#User-Based View

User-based view in Control Panel > Account Manager displays Classic DocAve Backup users grouped by user type.

You can perform the following actions in User-based View:

• View User Permissions

• Change User Permissions

• Manage Permission Levels

#View User Permissions

You can view the permissions of any user. To view user permissions, complete the following steps:

1. With User-based View activated, click a user type in the left pane to view all users that have this role.

2. Select a user and click View Permission on the ribbon or in the right pane.

3. You can view the managed site collections, mailboxes, plans, and profiles shared to this user in respective tabs.

   If you want to change the permissions of this user, click Change Permission, and then refer to the instructions in Change User Permissions

#Change User Permissions

You can change the permissions of standard users or AvePoint support. To change user permissions, complete the following steps:

1. With User-based View activated, click a user type in the left pane to view all users that have this role.

2. Select a user and click Change Permission on the ribbon or in the right pane.

3. Configure the following settings in the Change Permission window:

   1. Specify User – In the Which permission levels would you like to grant to the current user? field, select All Modules to grant permissions to all modules for the user, or select Permission Levels and then select previously defined permission levels by selecting the corresponding checkboxes to grant permissions to some modules and features configured in the selected permission levels for the user. If desired, click New Permission Level to add a new permission level. For more information, refer to Manage Permission Level.

      Click Next when you finish the configurations.

   2. Plans – Change user permissions by selecting/deselecting the checkboxes below the Access column for the specified plans.

      On the current page, you can also filter the plans/profiles by the keyword. Enter the keyword of Plan/Profile Name, Description, Product, or Created By for the plans/profiles you want to display in the Input Keyword text box and then click the magnifying glass button to search. You can select Search all pages or Search current page to define the search scope. Search all pages means that the plans/profiles in all pages whose columns contain the keywords will be displayed, while Search current page means that only the plans/profiles in the current page whose columns contain the keywords will be displayed.

      NOTE

      The search function is not case-sensitive.

      Click Next when you finish the configurations.

   3. Managed Site Collections/Mailboxes – Change user permissions by selecting/deselecting the checkboxes below the Access column for the managed site collections/mailboxes or SharePoint Sites/Exchange Mailboxes containers.

      NOTE

      When a SharePoint Sites/Exchange Mailboxes container is selected, the user permission change will apply to both the existing site collections/mailboxes in the container and the site collections/mailboxes that are newly added to the container. When a site collection/mailbox is removed from the container, the user permissions to the site collection/mailbox will be removed simultaneously.

      Click Next when you finish the configurations.

   4. Overview – Provides an overview of the user ID and the modified permissions.

   5. Click Finish to finish the permission modifications.

#Manage Permission Levels

Permission levels are used to apply the same permission configurations for multiple users.

To configure permission levels, click Permission Level in the Account Manager window. All permission levels are displayed in the Permission Level window.

To manage your permission levels, you can perform the following actions:

• Add – To create a new permission level, click Add on the ribbon. The corresponding configuration page appears. Then, complete the following steps:

  1. Enter a name for the permission level and an optional description in the Name text box and Description text box.

  2. Select the modules and features you want to grant the users permissions to.

  3. Click OK to save the configuration, or click Cancel to return to the Permission Level window without saving changes.

• Edit – To edit an existing permission level, select the permission level by selecting the corresponding checkbox, and then click Edit on the ribbon.

  1. In the Name and Description section, you can modify the Name and Description of this permission level.

  2. In the Module section, you can select other modules and features you want to grant permissions to users using this permission level.

  3. Click OK to save the modifications for the permission level and return to the Permission Level window, or click Cancel to return to the Permission Level window without saving changes.

• Delete – To delete a permission level, select the permission level by selecting the corresponding checkbox, and then click Delete on the ribbon. A pop-up window appears to confirm this action. Click OK to delete the selected permission level and return to the Permission Level window, or click Cancel to return to the Permission Level window without deleting the selected permission level.

  NOTE

  A permission level that is currently being used by one or more users cannot be deleted.

When you have finished managing your permission levels, click Cancel on the ribbon to return to the Account Manager window.

#Object-Based View

Object-based view in Control Panel > Account Manager displays all managed site collections/mailboxes and plans/profiles in respective tabs. The users who have permission to each managed site collection/mailbox and plan/profile are listed under the managed site collection/mailbox and plan/profile. When using object-based view to view and manage user and permissions, you can change user permissions.

To change user permissions, complete the following steps:

1. With Object-based View activated, click Change Permission on the ribbon.

2. In Change Permission, select a tab from the following tabs: Managed Site Collections, Managed Mailboxes, and Plans/Profiles.

   • When selecting the Managed Site Collections tab, refer to the following steps:

     1. Locate the desired site collection that is listed under the Authorized Site Collections column. The users who have the Access permission are displayed under this site collection.

     2. To remove the user permission, deselect the Access checkbox or hover over the user and click the Remove User Permissions for Current Site Collection link.

        If the removed user has permissions for the plans that are related to the current site collection, there will be a pop-up window asking you whether to remove the permissions for those plans. It is required to remove the permissions for the plans related to the current site collection first in order to remove the permissions for the current site collection.

   • When selecting the Managed Mailboxes tab, refer to the following steps:

     1. Locate the desired mailbox that is listed under the Authorized Mailboxes column. The users who have the Access permission are displayed under this mailbox.

     2. To remove the user permission, deselect the Access checkbox or hover over the user and click the Remove User Permissions for Current Mailbox link.

        If the removed user has permissions for the plans that are related to the current mailbox, there will be a pop-up window asking you whether to remove the permissions for those plans. It is required to remove the permissions for the plans related to the current mailbox first in order to remove the permissions for the current mailbox.

   • When selecting the Plans/Profiles tab, refer to the following steps:

     1. Locate the desired plan or profile listed under the Plan/Profile Name column. Double-click the plan name or profile name; the users who have the Access permission are displayed under this plan or profile.

     2. To remove the user permission, deselect the Access checkbox or hover over the user and click the Remove Permissions link.

3. Click OK to save changes, or click Cancel to cancel changes.