#Look and Feel Management

Look and feel management allows you to customize the user experience in AvePoint Cloud Governance. These settings let you control how information is displayed, adjust terminology and navigation, and apply branding elements, helping create a consistent and intuitive experience for end users.

#Configure End User Experience for Renewal and Confirm Governance Details Tasks

You can configure which interface end users will see when processing renewal and confirm governance details tasks using the new MyHub experience.

To configure the end user experience setting, click the Experience setting for renewal and confirm governance details tasks card on the System settings page. Then, you can choose one of the end user experiences from the panel:

• Classic experience (default) – The classic SharePoint permission review experience.

• New SharePoint permission review experience – The new streamlined SharePoint permission review interface, enabling easily review, modify, and revoke site permissions.

Click Save to save your configuration.

#Configure Global System Settings

Global system settings allow you to set up the display language, time zone, and date and time formats for business users who have not yet initiated their AvePoint Cloud Governance service. You can also allow business users to personalize these settings directly within the Teams app in addition to the Cloud Governance Portal.

To configure global system settings, click the Global system settings card on the System settings page, and complete the following configurations:

• Language – Choose whether to Follow personal browser and Teams app language settings or Predefine the display language. If you choose to predefine the display language, select the language from the drop-down list.

  NOTE

  The Spanish, Portuguese, Chinese, and Dutch languages are only available within the Cloud Governance Portal. If one of these languages is selected, the admin center will be displayed in English.

• Time zone – Choose the display time zone for the system.

  Note that if there are email references inserted in the notification emails sent by AvePoint Cloud Governance, and the references display the specific time, the time zone used to display the time varies based on the email recipients:

  • If the email recipient is a group or multiple users, the time zone configured in Global System Settings will be applied.

  • If the email recipient is a single user, the time zone that the user configured in personal settings will be applied. If this user has never signed in to Cloud Governance and the time zone has never been configured in personal settings, the time zone configured in Global System Settings will be applied.

• Date and time formats - Set up the date and time format using one of the following methods.

  • Follow personal browser and Teams app date and time format setting – With this option selected, you can select the alternate date and time formats to be used in the email notifications to users and groups who have not yet initiated the Cloud Governance service.

  • Predefine date and time formats – With this option selected, select the desired date and time formats from the drop-down list.

• Teams app personal settings – Choose whether to Allow users to change personal settings within MyHub Teams app or Hide personal settings from MyHub teams app and follow Teams settings. If you allow users to change personal settings in the Teams app, users' personal settings in the Teams app will be synchronized with the personal settings in the Cloud Governance Portal. If you hide personal settings in the Teams app, the language will follow users' Teams app language, and the time zone will follow users' personal settings in the Cloud Governance Portal.

When you complete, click Save on the ribbon to save your configurations.

#Configure Metadata Description Display Settings

You can configure how to display the description of the metadata on request forms for business users.

To configure the metadata description display settings, click the Metadata description display settings card on the System settings page. Then, you can choose one of the metadata description display methods from the Metadata description display settings panel:

• Display the description via tooltip – Business users need to hover the mouse over a metadata to see it on request forms

• Display metadata description directly on request forms

#Manage MyHub Navigation Menu

You can manage the display of both the navigation menu in the Cloud Governance Portal and tabs in the MyHub Teams app.

To access MyHub navigation menu management, click the MyHub navigation menu management card on the System settings page.

You can adjust the display order of an item. Drag the following items to adjust their display order:

• To-do list – By default, in the Cloud Governance Portal, the Home item is on the top of the left navigation menu; in the MyHub Teams app, the Home tab is the leftmost one. When the Home is not the top/leftmost one after your configuration, it will be displayed as To-do list.

• Workspaces

• My guest users

• Hubs – End users can see Hubs on the left navigation menu in the Cloud Governance Portal when the hub's functionality is enabled for the tenant. You can enable the hub's functionality in Settings > Hub settings.

• My tasks

• Requests

• Start a request

You can decide whether to show the following items on the navigation menu or the Teams app tab. Turn on the toggle under the Shown column to show an item or turn off the toggle to hide an item:

• My guest users

• Start a request

• Hubs

• Workspaces

You can choose whether to Display quick requests on the navigation menu. With this option enabled, click Add to add specific services that will display as quick requests in the portal. Select one or more services in the Add Service panel and click Add to list. You can also delete a service already added to the list by clicking the delete button.

To configure the Display quick links on the navigation menu (New MyHub only) setting, click the AvePoint Online Services > MyHub general settings link to configure it in the MyHub admin center. For details, refer to General Settings.

Click Save when you finish your configurations, or they will not take effect.

#Manage AvePoint Cloud Governance Terminologies

Use AvePoint Cloud Governance terminology management to customize terminologies in your AvePoint Cloud Governance system. The AvePoint Cloud Governance built-in terminologies, including terminologies displayed on the interface, role names, references in email templates, etc., will be replaced with your desired values.

To manage terminologies, click the Terminology management card on the System settings page.

You can either configure a terminology mapping on the interface or configure terminology mappings in bulk via an Excel file.

#Configure a Terminology Mapping on the Interface

Click Create on the ribbon and configure the following settings in the Create terminology panel:

1. Language – Select a language for the terminology mapping you are about to create.

2. Terminology Mapping – Enter the original terminology and the current terminology in the corresponding text boxes. The current terminology will be displayed in AvePoint Cloud Governance.

   NOTE

   • The original terminology is case-sensitive.

   • The original terminology cannot contain any integer between zero and nine or any of the following characters:

     ` ~ ! # % ^ & * + < > { } \ | ;

   • The current terminology cannot contain any of the following characters:

     ` ~ ! # % ^ & * + < > { } \ | ;

3. Click Save to save your configurations.

#Configure Terminology Mappings in Bulk via an Excel File

Complete the following steps to export terminologies in bulk:

1. Click Export on the ribbon.

2. In the Export window, configure the following settings:

   • Export location – Choose to export to a local path or select a storage location to save the exported template file.

   • Select a language for the terminology mappings.

   Click Export when you finish.

3. Open the template file and configure the following columns:

   • Language – When you add terminology mappings, make sure the language value is the same as the one shown in the template file.

   • Original Terminology – Enter the original terminology displayed on the AvePoint Cloud Governance interface. If you have already configured terminology mappings before, this column displays the original terminologies in those mappings.

     NOTE

     ` ~ ! # % ^ & * + < > { } \ | ;

   • Current Terminology – Enter the terminology that will be used to replace the original terminology. If you have already configured terminology mappings before, this column displays the terminologies you set, and you can change the terminology.

     NOTE

     ` ~ ! # % ^ & * + < > { } \ | ;

4. Save and close the file.

5. Go back to the Terminology management page and click Import.

6. In the Import window, click Browse and select the configured template file.

7. Click Import. AvePoint Cloud Governance starts replacing the terminologies.

   NOTE

   Up to 1000 terminology mappings are supported. The import may fail if the maximum number has reached.

#Configure Theme, Logo, Help Link, and App Launcher Settings

You can customize the theme color, upload a custom logo, customize a help link, and select what apps are displayed in the app launcher in the Cloud Governance admin center and Cloud Governance Portal. To configure the theme color, custom logo, help link, and app launcher settings, click the Theme, logo, help link, and app launcher settings card. Then, configure the following settings in the panel:

• Cloud Governance app launcher – Select the apps that will display in the Cloud Governance app launcher.

  NOTE

  • This setting does not change users' app launcher experience in native Microsoft 365 interfaces.
  • If your organization is using the Microsoft 365 Government GCC High environment, the Viva Engage app is not available to be configured and displayed in the Cloud Governance app launcher.
  • There must be at least one app shown in the app launcher.

• Custom theme and logo – Configure the theme color of AvePoint Cloud Governance and upload a custom logo to replace the default product logo shown in the user interface.

  • Theme color – Choose one of the following options to decide how to set the theme color:

    • End users set their preferred theme color for Cloud Governance

    • Globally set theme color for Cloud Governance – You set the Cloud Governance theme color for your end users by entering the hex triplet in the format of #0071C7 to set a custom Cloud Governance theme color.

      NOTE

      It is recommended that the specified theme color should produce legible text and have a minimum contrast with the text color (#FFFFFF).

      After a theme color has been set for Cloud Governance, if you do not want to change the theme color, you can click Reset to use the default Cloud Governance theme color.

  • Upload an image – To upload a custom logo, click Browse and select an image that you want to use as the logo.

    NOTE

    The recommended image size is 218 × 50 pixels. It must be in .png or .jpg format, and no larger than 1 MB.

    After a custom logo has been uploaded for Cloud Governance, if you do not want to use the custom logo anymore, you can click Reset to default logo to use the default Cloud Governance logo.

  NOTE

  1. Navigate to Teams apps > Manage apps.

  2. On the Manage apps page, enter MyHub in the search box, and select the MyHub Teams app in the search results.

  3. Click Customize on the ribbon and customize the Icons in the Customize panel.

  4. Click Apply after you complete the configurations.

• Help link – Choose to show your business users the user guide provided by AvePoint or a custom help link. If you choose Custom help link, enter the address of your custom help link.

When you finish, click Save to save all your configurations.