Spaces Report Settings

In Settings > Spaces, the following settings controls available views in end users’ Spaces report, whether space deletion is allowed for spaces owners, and whether to display SharePoint site permissions using Insights data. Click Save to save any setting changes on this page.

Personal views

Enable the personal views to be available in end user’s Spaces report. These enabled views will be used as sub-navigations for the report.

- **My spaces** – Displays spaces that the login user has access to.

- **Owner** – Displays spaces that the login user is an owner of.

- **Member** – Displays spaces that the login users is a member of.

- **Favorites** – Displays spaces that are added to favorites by the login user.

- **Discover spaces** – Displays public teams, Microsoft 365 Groups, and Viva Engage communities that the login user is not a member of.

Shared spaces

- The shared spaces functionality allows you to organize spaces, such as teams, SharePoint sites, communities, and groups into a single, easy-to-navigation view. Whether categorized by region, project, department, or any other logical structure, shared spaces help user quickly locate what they need and work more efficiently.

- To publish shared spaces to specific people, you can start from building a shared view. This shared view will be added to the shared users’ **Spaces** report as sub-navigation. The user will be able to access the spaces you shared with them through a single click.

- To build your first shared view, click **Start creating a shared view** in the message. If there are existing shared views, you can click **Create view** above the table to create a new one. The **Create view** window appears, complete the following steps to create a shared view:

Enter a view name and click Next: Spaces types. The New shared view page appears.
In step 1 Spaces types, enable the space types to include in this shared view. You can enable Include all to include all space types. Then, click Next: Shared spaces to proceed.
In step 2 Shared spaces, filter spaces to include in this shared view dynamically with Cloud Governance metadata and additional space filters:
- Metadata conditions:
  1. To add the first metadata condition, click start adding a condition in the message.
  2. In the Add condition window, enter the metadata, select it from the suggestion list, and specify the metadata value to use as the condition.
  3. Click Add to list and the added metadata and its value is displayed in Selected conditions.
  4. You can continue adding another condition by repeating step ii to iii. When you finish, click Add. The conditions you added are listed on the table.
    
    *Note: You can continue adding conditions by clicking Add condition above the table.
  5. If you add multiple conditions to the table, choose one of the following options to define the logic option for these conditions:
    - Match any single condition – If you choose this option, the spaces that meet any of the metadata values on the table are included in this shared view.
    - Match all conditions – If you choose this option, the spaces that meet all metadata values on the table are included in this shared view.
- Additional space filters – Configure the following Privacy, Role, Status, Favorites, or Activity filters to scope down spaces to include in this shared view.
Click Next: Access to proceed.
In step 3 Access, specify the people who will have access to this shared view.
- All users – All people in your tenant will see this shared view.
- Specific users – Define the conditions for users who can access this shared view using the following steps:
  1. To add the first condition, click start granting access in the message.
  2. In the Grant access window, select either User/Group or Microsoft Entra property to specify the type.
    - User/Group – With this type selected, enter the name of users and groups that you want to share this view with. The following group types are supported to be specified here: Microsoft 365 Group, security group, distribution group, and mail-enabled security group.
    - Microsoft Entra property – With this type selected, you can define whether to add a built-in or custom property, select the property from the drop-down list, and then specify the values.
  3. Click Grant access, and the added conditions are added to the table.
    
    *Note: You can continue adding conditions by clicking Add condition above the table.
  4. If you add multiple conditions to the table, choose one of the following options to define the logic option for these conditions:
    - Match any single condition – If you choose this option, people who meet any of the conditions on the table will have access to this shared view.
    - Match all conditions – If you choose this option, people who meet all conditions on the table will have access to this shared view.
Click Create to create this shared view.

Default view

You can select a default view from the drop-down list. The selected personal view or shared view will be the default landing view of the Spaces report in the end user portal.

Allow space deletion

You can enable the Allow space deletion setting to allow space owners to delete spaces in the MyHub end user portal. If the setting is disabled, no one can delete spaces within MyHub.

Display SharePoint site permissions using Insights data

- You can enable the **Display SharePoint site permissions using Insights data** settings to retrieve SharePoint site permissions from the Insights site permission index, instead of the Microsoft Search API, for improved accuracy.

- > ***Note**: This setting is only available for tenants with Insights subscription.

On this page

#Spaces Report Settings

#Personal views

#Shared spaces

#Default view

#Allow space deletion

#Display SharePoint site permissions using Insights data