#Manage Sharing

#Monitoring

On the Monitor page, you can view the permission sharing records via share center of all users under the Shared permissions tab. The name of the file or folder, the user who shared the object, the user with whom the permission to the object is shared, the date when the permission is shared, the shared permission, and the expiration date of the shared permission are all displayed in the table.

You can search for specific records by the username or email address of the users who shared permissions with others. You can also filter records using the provided filter conditions. Click Export to export all records to a CSV file.

Under the Shared links tab, anonymous links generated in the share center by all users are listed and sorted by the last shared date in descending order.

To stop sharing an object that is shared with a specific user via an anonymous link, you can select the shared link record, and click Delete. You can also click Export to export all shared link records to a CSV file.

#Manage Privileged Users

On the Privileged users page, you can manage the users who can manage and share objects in the share center or generate anonymous links to files and folders in projects. All privileged users are listed in the table. You can search specific users by their display names.

To add new users, use one of the following methods:

• Add a user manually – Click Add user, enter part or full of an email address or username in the text box, and then search results are displayed. Select the user that you want to add from the search results.

  Select whether to Send invitation email to the user, select one or both of the following permissions to grant to the user, and click Add.

  • Share center permissions – Select the Manage and share objects in share center option to grant users access to manage files and folders on the My files page of the share center and manage shared permissions on the Manage sharing page.

    NOTE

    Only when this permission is selected will the notification email be sent.

    Then, you can further select the permissions that you want to grant to users:

    • Generate anonymous download link in share center – With this permission, users can generate anonymous download links to files and folders in the share center and share with others.

    • Generate anonymous upload link in share center – With this permission, users can generate anonymous upload links to folders in the share center and share with others.

    With either of the permissions above granted, users can manage shared links and reusable passwords on the Manage sharing page.

  • Project permissions – Select the permissions for projects that you want to grant to the users.

    • Generate anonymous download link in project – Select this option, and users can generate anonymous download links for the files and folders to which they have sufficient permissions in project libraries.

    • Generate anonymous upload link in project – Select this option, and users can generate upload links for the folders to which they have sufficient permissions in project libraries.

  • Anti-virus scan for uploading files – If the Generate anonymous upload link in share center or Generate anonymous upload link in project permission is selected, the Skip anti-virus scan for files greater than 2 GB option will appear. With this permission selected, users can choose whether to skip the anti-virus scan for files that are greater than 2 GB so that those files can be uploaded via folder upload links.

• Import users in bulk – Click the link in the message above the table to download the template, configure the user information and permissions to be granted in the file, and click Import to import the users in bulk.

You can manage the permissions of one or multiple users by selecting them and clicking Manage permissions. Select the permissions you want to grant to the selected users, and click Save to update the granted permissions to the users.

If the invitation has not been sent, you can select the users and click Send invitation email to send the invitation email to the privileged users.

To remove the user permissions, select the users and click Delete.

#Configure Sharing Settings

On the Settings page, you can configure the following sharing settings and click Save to save changes.

• Expiration date required – Choose whether an expiration date is required when sharing by clicking the toggle button.

• Expiration date limit – Set limits on the maximum number of days allowed, 10, 30, 60, 90, or Unlimited.

• Maximum upload size – Configure the maximum upload size for files to be uploaded to the share center.

• Email notification interval – Define the interval for email notifications when there are updates to files or folders in the share center.

• Reusable password – Control whether end users can create reusable passwords and use them in anonymous links. If the setting is turned off, end users can only use random passwords.